Henkels & McCoy

Executive Assistant

US-MI-Detroit
3 weeks ago
Job ID
5537
# Positions
1
Job Category
Office and Administrative Support
CDL Required
No
Lifting Required
No
Travel Required
No

Overview

Henkels & McCoy, Inc. (H&M) is a leading utility construction firm providing critical infrastructure for the Power, Communications, Oil & Gas Pipeline, and Gas Distribution markets throughout North America. Founded in 1923, H&M brings yesterday’s experience to the evolving infrastructure needs of today. We consistently rank in the top ten of Engineering News-Record’s Specialty Contractors and have been recognized with an E.I. DuPont Safety Excellence Award for our safety performance. H&M is also a founding member of the ET&D Partnership, a collaborative industry partnership working to reduce fatalities, injuries, and illnesses in the electric line construction industry, is currently seeking an Executive Assistant for our Telecom program operating out of the Detroit Michigan metro area.

 

Primary Outcomes:

  • Organize, manage and coordinate all appointments, calendar events, travel and meetings for the designated executives
  • Manage communications (incoming / outgoing) in all formats (email, phone and written) for the designated executives
  • General support to include (but not limited to) expense management, filing, coordination with personal calendars / events, report generation for the designated executives.

 

Major Job Elements

Organize, manage and coordinate all appointments, calendar events, travel and meetings for designated executives:

    • Arrange travel - including air, ground transportation, hotels, restaurant reservations, conference registrations, etc. 
    • Anticipate and execute logistics for mid-trip adjustments
    • Maintain and update calendars
    • Schedule all meetings on and off site. Invite attendees, prepare briefing materials, reserve appropriate space and catering, track and execute follow up items, etc.

     

    Manage communications (incoming / outgoing) in all formats (email, phone and written) for the designated executives:

    • Draft and edit email and written correspondence and documents
    • Draft reports, Create PowerPoint slides and other presentation materials

    General support to include (but not limited to) expense management, filing, coordination with personal calendars / events, updating of specific automated systems, generation of reports:

    • Track and process all expenses using Concur expense reporting system.
    • Maintain vacation schedules for all regional personnel
    • Manage building maintenance services
    • Track office key dates (Birthdays/Anniversaries, etc.) and coordinate recognition events
    • Provide back-up assistance to other administrators and executives as needed

    Qualifications

    Specific Skills:

    • Fluency in Outlook and Microsoft Office Suite
    • Excellent spreadsheet management skills using Excel, Word and Outlook
    • Experience and comfort with creating PowerPoint presentations
    • Strong analytical skills and excellent judgment
    • Strong work ethic
    • Impeccable integrity, discretion and confidentiality
    • Excellent communication (written and verbal) and interpersonal skills
    • Must be a team player with strong relationship building skills
    • Pro-active work style with the ability to anticipate needs
    • Superb time management and organizational skills
    • Ability to handle changing priorities and stress in a calm, professional and positive manner

    DISCLAIMER: This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job requirements, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. Please read the following requirements for background investigation prior to considering employment at Henkels & McCoy.

    • I-9 Employment Verification
    • Drug Test
    • Motor Vehicle Driving Records
    • Criminal History
    • Sex Offender Register
    • Terrorist Watch List
    • Credit History
    • Employment History
    • Background Check
    • Education Verification
    • International Background Check (If required) 

    Henkels & McCoy, Inc. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.

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